Committee elections happen, the outgoing team hands over a folder of papers and a verbal briefing, and the incoming committee spends its first few months re-discovering basic facts the hard way — what’s actually owed, what’s been spent, which documents exist and where. None of that is anyone’s fault exactly; it’s just what happens when a handover depends on memory and goodwill instead of a record.
One document, not a verbal briefing
Nivas Portal generates a Committee Handover Pack on demand: the current financial year’s billing, collections, other income and expenses, and the recorded fund balance — plus every rupee of outstanding dues the new committee inherits, with a top-10 defaulter table, deliberately not limited to the current year, since unpaid dues don’t reset just because a new committee took over. It also includes a society snapshot (units, members, staff, vendors, meetings held, documents on file) and a static checklist of the handover steps no software can do on its own — bank signatory changes, registrar filing, physical key handover, credential rotation.
- Outstanding dues are all-time, not scoped to the current financial year — a defaulter from two years ago doesn’t quietly drop off the new committee’s radar.
- Generated the day it’s needed, so it reflects the actual state of affairs at handover — not a stale year-end summary from months earlier.
- The physical-world checklist is included on purpose, as a reminder of what still has to happen outside the software, not an implied claim that a PDF alone completes a handover.
Because it pulls together defaulters, expenses, and other financial detail in one export, generating it is kept to the society’s admin — the same person accountable for the handover itself, not something every committee member can pull independently.
Give the next committee a real starting point, not a box of files — start a free trial at nivasportal.com. Related read: who owes what, visible to the whole committee.