In a lot of societies, knowing who's behind on maintenance — and by how much — is information that lives with whoever handles collections, updated informally and shared selectively. That creates room, intentional or not, for inconsistent treatment: a reminder sent to one flat and not another, a defaulter quietly overlooked because of who they are rather than what they owe.
An ageing report, not a memory
Nivas Portalautomatically buckets every unit's outstanding dues into 30/60/90+ day ageing bands, generated from actual bill and payment records — not compiled by hand. Anyone on the finance team sees the same defaulters list, with the same numbers, at the same time.
- Bulk reminder emails go out consistently to everyone in a given ageing bucket, not selectively.
- The list is generated from bill/payment data directly — there’s no separate step where it could be edited before anyone else sees it.
- A defaulter’s history is attached to their unit permanently, visible across committee terms — it doesn’t reset or get lost when the treasurer changes.
It also protects committee members themselves: an automatically generated, shared defaulters list is evidence that dues were pursued evenly, not proof of favoritism someone has to take on faith.
Get an automatic, always-current defaulters list for your society — start a free trial at nivasportal.com. Related read: one late-payment formula, applied the same way to everyone.